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The functional requirement to partition an office based upon the defined roles
within the office (Business, Production, Quality Control, and Fleet Management)
creates the unintended consequences of each group developing their own data sets
tailored to their specific requirements. As a result, these individual data
sets, while valid as a stand alone resource, cannot be seen along with the other
data sets in an executive level summary.
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 Issue
- Too much time and effort is spent trying to find data rather then analyzing the
data to make decisions.
- Excessive time is spent preparing briefings that when completed, are already
outdated.
- Multiple locations of data sets cause the duplication of data elements within an
office and increase the chances of data corruption.
- No top level visibility of the data sets.
- Data interrelationships are not visible at the executive level.
Solution
- Develop tools/processes that decrease preparation time
- Establish mechanisms to verify the integrity and validity of data
- Present the pertinent data elements from these separate data sets in a web-based
control panel with controlled viewing rights.
Results
- Increased operational and organizational efficiencies. Eliminates the collection
of duplicate data elements.
- Eliminates the same process being repeated for each separate data set. Does away
with repetitive processes and thereby increasing user productivity.
- Ability to present detailed as well as summary level data for various levels of
office interests.
- Flexible architecture to allow for requirement changes.
- Centralizes all desired data into one source.
- Assures program data security, integrity, and protection.
Summary
- This modernized and powerful data reporting system will reduce repetitive
requirements and enable summary viewing at all levels within the office.
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